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Job ID |
4158 |
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Job Type |
On-Campus Jobs-Academic Year |
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Employer |
Career Exploration |
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Date Posted |
Apr 22, 2025 |
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Category |
General Office |
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Job Description |
Core responsibilities: Work as part of a team of Office Assistants supporting the administrative needs and department initiatives of Career Exploration. Provide customer service at the front desk, greeting visitors and checking in students and alumni for appointments. Communicate over the phone and via email, answering questions from various stakeholders or connecting them with appropriate support. Manage career services platform by processing account requests, posting external events and jobs, and reviewing internship and job opportunities. Take student headshot photos during office hours. Conduct research and gather data to develop resources and programming that facilitate internship and employment searches. Support events such as employer visits and info sessions by managing setup, check-in, and resolving difficulties in a positive manner. Maintain the cleanliness and organization of office common areas, restocking the coffee bar, and regularly updating the office whiteboard with relevant information. Other duties as assigned.
Skills and knowledge developed on the job: Career reflection through scheduled trainings to evaluate personal strengths, interests, and growth areas. Written and verbal communication skills. Critical thinking and problem-solving skills by identifying, analyzing, and resolving challenges that arise in their daily responsibilities. Strong understanding of equity and inclusion by actively contributing to a welcoming and inclusive environment for all members of the Career Exploration community. Effective job seeking skills, including how to create a solid resume and cover letter, network, search for relevant jobs and internships, utilize alumni resources, etc. Essential professional skills, such as accountability, time management, and awareness of workplace culture. Skills in building and maintaining collaborative relationships with other full-time and student staff to work effectively toward common goals. Understanding of Handshake, Google Suite, Canva and other technology to effectively manage the needs of our department.
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Job Requirements |
Requirements: Work study is required for this position Availability to work a recurring weekly schedule during office hours (M-F 8:00am-6:00pm) with occasional additional shifts for events outside of office hours. Strong verbal and written communication skills. Comfort answering phones and speaking with students and staff in-person. Must be able to relay information to others clearly and accurately. Ability to adapt communication style to create a positive and welcoming environment for all members of our diverse community. Comfort with computer software including spreadsheets and online databases. Comfort using a camera and working with fellow students to take professional headshot photos. Attention to detail; able to follow processes consistently and maintain data accuracy. Enthusiasm for working as part of a team and independently. Ability to prioritize work and balance between ongoing responsibilities and special assignments, providing follow-up on progress. Passion for serving the Macalester community
Note: We are only accepting applicants for rising sophomores and incoming first-years at this time. - Rising sophomores, please apply by Wednesday, May 9 for primary consideration.
- Incoming first-years, please apply by Sunday, June 8 for primary consideration.
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Benefits |
Sick and Safe Time - Student employees accrue sick and safe time at an accrual rate of one hour for every 30 hours paid.
- Sick and safe time is not paid out upon departure.
- Review the full sick and safe time policy on the Student Employment website.
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Available Openings |
5 |
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Hours |
8.0 to 10.0 hours per week |
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Hourly Rate |
$15.97/hour |
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Time Frame |
Academic Year 2025-2026 |
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Contact Name |
Mia Smith |
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Contact Email |
msmith13@macalester.edu |
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Work Location |
Career Exploration, Kagin Commons |
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Phone |
651-696-6598 |
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