Job Details

  

Office Assistant
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Job ID 4372
Job Type On-Campus Jobs-Academic Year
Employer Special Events
Date Posted Jul 23, 2025
Category General Office (AY)
Job Description

  1. Assist Special Events team with the logistical pieces of preparation, production and wrap/clean up of Macalester events which often involve Alumni, Donors and other special constituents and friends of the College. Many events include participation of Macalester's President and Provost, Trustees, and other high profile guests or participants.

  2. Assist with filing, typing, invoicing, inventorying, and computer work.

  3. Use the Advancement database system (Slate) for event preparation and wrap work. Training provided.

  4. Format lists, create invitations, track and maintain RSVP information accurately.

  5. Create name tags, place cards and hand-addressed invitations with careful consideration and accuracy.

  6. Decoration and art projects for events including posters, simple floral arrangements, centerpieces, and other projects as assigned.

  7. Gift Inventory and gift wrapping (on occasion).

  8. On occasion will be asked to attend and assist and represent Special Events with certain events on and possibly off campus (paid for hours worked) after regular business hours - with prior notice. 

  9. Miscellaneous duties to prepare for events as directed - many unusual a event specific.

  10. Offer suggestions to refine and facilitate systems and processes.

  11. We keep our students well fed. (Perks of working events with meals!)

  12. Other duties as assigned.  
Job Requirements

  1. Responsible, accurate, and detail-oriented with self-motivation and great attitude. 

  2. Professionalism.

  3. Most of the work is during the regular work day but there will be occasional availability outside of regular work day hours for events on some evenings and weekends.

  4. Filing knowledge and organizational skills.

  5. MS Word and Excel experience helpful and/or ability to learn computer programs and functions integral to our event needs.

  6. Creativity (a bonus, but not required).

  7. Customer service.

  8. Ability to lift 10-25 lbs on occasion.

  9. Our offices are located in a house and therefore the ability to use stairs is necessary for egress as well as to access event supplies.

  10. Adapt to changes as event needs dictate.

***MUST complete a questionnaire available from specialevents@macalester.edu to be considered for this position.

 
Benefits

Sick and Safe Time

  • Student employees accrue sick and safe time at an accrual rate of one hour for every 30 hours paid. 
  • Sick and safe time is not paid out upon departure. 
  • Review the full sick and safe time policy on the Student Employment website. 
Available Openings 3
Hours 8.0 to 10.0 hours per week
Hourly Rate $15.97/hour
Time Frame Academic Year 2025-2026
Contact Name Andi Wulff
Contact Email wulff@macalester.edu
Work Location N/A
Phone N/A


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