Job Details

  

Gallery Assistant
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Job ID 5758
Job Type On-Campus Jobs-Academic Year
Employer Art and Art History
Date Posted Sep 09, 2025
Category Arts (AY)
Job Description


Job Category: Gallery Assistant, introductory/entry position 

Job Title: Gallery Monitor
Location: Law Warschaw Gallery, Janet Wallace Fine Arts Center Commons, Room 105

Reports to: Heather Everhart, director + curator of Law Warschaw Gallery (LWG) and Macalester College Permanent Art Collection (MacPAC)
Position Type: Federal Work Study (Part-Time)

Scheduling: LWG is closed Mondays. Shifts are available Tuesdays-Sundays
Eligibility: Applicants must have a current Federal Work Study award to be hired. 
First Years: Applicants from all grades are welcome, but first years must have held a job previously and a demonstrated interest or experience in hospitatlity and/or visual and/or performing arts. This position is not appropriate for those seeking their first job. 
Returns: Previous LWG staff are welcome to apply.

 

NOW HIRING applicants who can work at least two sets of shifts within these hours: 

Tuesdays/Thursdays — 10 am - 6 pm
Wednesdays — 11 am - 7 pm
Fridays —11 am - 4 pm
Saturdays/Sundays — 11 am - 4 pm

Please do not apply for this position if you are not available during the times above. Thank you!


Note: The gallery is closed Mondays, so no shifts.

 

Gallery Monitors (GMs) are vital to the day-to-day operations of the Law Warschaw Gallery. This role is ideal for students interested in visual art, museums, galleries, or arts programming. GMs are the welcoming face of the gallery—greeting visitors, answering questions, and helping create a warm, informed, and inclusive space. They also provide visitor oversight in the gallery, to ensure artworks are protected from accidents. You’ll gain hands-on experience in gallery protocols, public engagement, and event support in a dynamic campus arts environment. 
 

 
Job Requirements

Responsibilities:

  • Greet and welcome all visitors to the gallery
  • Learn the exhibitions by participating in walkthroughs, and through videos and reading material
  • Offer information about current exhibitions and artists, and respond to visitor questions thoughtfully
  • Monitor the space to ensure the safety of artworks, staff, and visitors
  • Complete exhibition-specific duties as directed
  • Complete opening and closing duties, including light cleaning (dusting, sweeping, tidying areas)
  • Distribute exhibition posters and promotional materials across campus
  • Work gallery events such as receptions, performances, artist talks, and special programming (some evening or weekend hours required)
  • Staff the gallery during extended hours, for JWall performances and related events
  • Occasionally host visitor hours during academic breaks (optional and at the discretion of Everhart)

Hiring:

  • GAs are hired on a semester basis. Fall hires may extend into spring following a mid-semester check-in and at the discretion of Everhart.
  • All GAs sign a gallery policy agreement each semester to ensure expectations are clear and respected.
  • All hires are subject to the Student Employment Policies: www.macalester.edu/student-employment/student-employee-handbook/

Personal:

  • Food is not permitted in the gallery, except during training sessions or exhibition turnover. Please plan meals outside of your scheduled hours.
  • Covered beverages are allowed but must remain on the desk.
  • Headphones, phone calls, Zooms, movies, and music are not permitted while on shift.
  • Students with disabilities are welcome! Upon hire—while not required—please consider communicating with Everhart to your comfort level, in order to enure your needs are understood.

Scheduling:

  • Shifts are a minimum of one hour, though scheduling in blocks of two or more hours is strongly preferred.

  • The gallery must never be left unattended with unlocked doors—this is a non-negotiable insurance requirement.

  • Law Warschaw Gallery (LWG) | All-Staff Communications Space (ASCS) is a Google Chat group used for all communications. Students are required to request coverage for upcoming missed shifts through the Chat Group, as well as communicate via email with the director regarding any scheduling issues/changes.

Qualifications

  • Must have a current Federal Work Study award through Macalester College
  • Strong interest in visual art, museum/gallery work, or community engagement

  • Willing to do light physical tasks such as cleaning or hanging posters

  • Friendly, curious, and enthusiastic about connecting with people
  • Dependable and punctual with a strong sense of responsibility
  • Comfortable answering questions and engaging visitors in conversation about the exhibitions
  • Team-oriented mindset—ready to work collaboratively with others on every shift
  • Must be able to work independently and honestly
Benefits

Scheduling & Team Structure

  • During academic breaks and occasionally between exhibitions, the gallery has “hard closes,” meaning no on-site shifts. Optional remote assignments (readings, research, or topical exercises in the arts) may available at the director's availability/discretion.
  • GMs are allowed to do read or do homework while on shift, but must remain alert and engaged for visitors and ensure all job taks are completed.
  • GMs accrue sick time at a rate of one hour per 30 hours worked (.0334 hours per paid hour), which can be used through communication with Everhart.

Sick and Safe Time

  • Student employees accrue sick and safe time at an accrual rate of one hour for every 30 hours paid. 
  • Sick and safe time is not paid out upon departure. 
  • Review the full sick and safe time policy on the Student Employment website. 
Available Openings 4
Hours 5.0 to 10.0 hours per week
Hourly Rate $15.97/hour
Time Frame Fall
Contact Name Heather Everhart
Contact Email heverhar@macalester.edu
Work Location Law Warschaw Gallery @ Janet Wallace Fine Art Center
Phone N/A


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